What you receive
What's in a TraceFolio report?
A TraceFolio report is a source-cited PDF that sets out what your documents show: the facts, the order events happened in, where accounts disagree, and what is still unclear, with every important finding pointing back to the file it came from.
What the report looks like
You receive a single professional PDF you can read, print or send on. This illustration shows how the structure reads; the content is fictional.
TraceFolio
Verifiable evidence report
Tenancy Repair Timeline
Example report · 8 pages · 5 sources
Executive summary
The boiler issue was first reported on 12 January. The landlord said an engineer would attend within 14 days. The contractor record shows the first recorded attendance on 21 February.
Timeline
- 12 January: Repair reported
- 19 January: Engineer promised within 14 days
- 28 January: Access disputed
- 21 February: First recorded attendance
Key fact
“The repair was reported by email on 12 January.”
Source 1 Tenant correspondence
Contradiction
Landlord account ↔ Tenant account
The supplied records do not resolve which account is correct.
A full fictional sample report is being prepared and will be published on this page.
The questions a report answers
What happened?
Key facts extracted from the supplied evidence.
When did it happen?
Important dates and events placed in chronological order.
Where do the records disagree?
Conflicting accounts shown side by side.
What is still unclear?
Missing information and uncertainty stay visible rather than being guessed.
Where did each finding come from?
Every important finding points back to the supplied evidence.
Inside the report
Every TraceFolio report, at every tier, contains these sections. Each card shows what the section does and a short example of how it reads.
Executive summary
Gives somebody unfamiliar with the situation a concise overview of what the supplied evidence shows.
Example
The boiler issue was first reported on 12 January. The landlord said an engineer would attend within 14 days. The contractor record shows the first recorded attendance on 21 February.
Why it matters: A reader can understand the situation before going through the detailed timeline.
Key facts
Lists important statements that are directly supported by the supplied evidence.
Example
The repair was reported by email on 12 January.
Source 1 · tenant correspondence
Why it matters: Important facts are separated from assumptions or unsupported claims.
Important dates
Pulls the dates that matter into one place.
Example
- 12 JanIssue reported
- 19 JanResponse received
- 28 JanAccess disputed
- 21 FebRecorded repair attendance
Chronological timeline
Places the documented events in order so the sequence can be understood quickly, with uncertain dates marked as uncertain.
Example
- 12 JanRepair reported
- 19 JanEngineer promised within 14 days
- 28 JanAccounts disagree about attempted access
- 21 FebFirst contractor attendance shown in the supplied record
Contradictions and inconsistencies
Shows where two pieces of supplied evidence cannot both describe the same event accurately.
Example
Landlord account
Access was refused on 28 January.
Tenant account
No contractor attended on 28 January.
The supplied evidence contains conflicting accounts. The available records do not resolve which account is correct.
Why it matters: Neither account is declared true; both keep their own source reference.
Missing or uncertain information
Shows what the evidence does not establish.
Example
No contractor attendance record was supplied for the period between 19 January and 21 February.
Why it matters: Gaps stay visible instead of being filled with assumptions.
People and organisations
Identifies the people, companies and organisations appearing throughout the evidence.
Example
- A. MorganTenant
- Halgrove LettingsLetting agent
- Northgate HeatingContractor
Source references
Connects findings back to the documents that support them.
Example
- Source 1Tenant correspondence
- Source 2Contractor attendance record
Why it matters: Each document is listed with its fingerprint, so a reader can see what the report was built from.
Independent verification
Lets somebody check that the PDF they hold is the exact report artifact recorded by TraceFolio.
Example
Verification concerns integrity and provenance. It does not verify that the original documents are genuine, or that every conclusion in the report is true.
Why the source citation matters
A summary that cannot be traced back to a document is only an opinion. In a TraceFolio report, each key fact, date, timeline entry and conflicting account carries a reference to the supplied file and the position within it, so a reader can check the claim against the original rather than take it on trust.
That is also what makes the report useful to somebody else: a complaints handler, an insurer, an adviser or a colleague can follow the reference instead of asking you to explain where each statement came from.
Additional analysis in Detailed and Extended
The core report is the same at every tier. Higher tiers handle more evidence and add further layers of documented analysis on top.
Claims and commitments
Detailed and ExtendedTracks important promises, deadlines, statements and later outcomes.
19 Jan: Engineer will attend within 14 days.
Outcome: No confirmed attendance within that period in the supplied evidence.
Evidence support
Detailed and ExtendedShows how clearly the supplied documents support a significant finding.
HighMediumLowThis is an evidence-support assessment, not a legal case-strength score.
Source evidence map
Detailed and ExtendedShows which documents support or conflict with major findings.
Unresolved issues
ExtendedFor Extended reports, records the major questions the supplied evidence cannot settle.
Which report is right for you
Every tier produces a verified, source-cited report. The difference is how much evidence it covers and how much additional analysis it includes.
Quick Report
£9.99
Up to approximately 15 pages of source material.
For small evidence sets.
Verified core report
All 9 core sections, source citations and independent verification.
No additional analysis layers
- The core report only, with the same accuracy standards applied.
Detailed Report
Recommended£29
Up to approximately 50 pages.
Best for most disputes and complaints.
Verified core report
All 9 core sections, source citations and independent verification.
Adds
- Enhanced cross-source review
- Evidence-support assessment
- Claims and commitments
- Source evidence map
- Second-pass coherence review
Extended Report
£79
Up to approximately 150 pages.
Designed for large or complex evidence sets.
Verified core report
All 9 core sections, source citations and independent verification.
Adds
- Comprehensive cross-document review
- Documented patterns
- Unresolved issues register
- Largest evidence capacity
What verification means
Each finished report is recorded with a cryptographic fingerprint, so anybody holding the PDF can confirm it is the exact artifact TraceFolio produced and that it has not been altered since.
- Your evidence
- Evidence fingerprints
- TraceFolio analysis
- Final PDF
- Certified Execution Record
- Independent verification
Verification proves integrity and provenance of the report. It does not prove:
- that the uploaded documents were genuine
- that every statement in those documents was true
- that every AI interpretation was correct
- that a legal conclusion follows
What the report does and does not claim
What TraceFolio does
- Organise supplied evidence
- Build a chronology
- Identify documented facts
- Compare accounts
- Surface contradictions
- Record uncertainty
- Cite sources
- Produce a verifiable report artifact
What TraceFolio does not do
- Decide who is legally right
- Authenticate original documents
- Determine whether somebody is telling the truth
- Provide legal advice
- Guarantee that the analysis contains no errors
- Guarantee a complaint, claim or dispute outcome
Situations people use a report for
- Landlord or tenancy issueOrganise repair requests, correspondence and contractor records.
- Consumer complaintPut company responses, receipts and communications into a clear sequence.
- Insurance claimOrganise correspondence, incidents and supporting records.
- Workplace issueCreate a factual chronology from emails, messages and documents.
- Contractor or supplier disputeCompare quotes, promises, changes and outcomes.
- Business evidence reviewTurn a complex documentation set into a structured report.
Terms explained
- Evidence timeline
- An evidence timeline is a chronological record of events supported by documents or other evidence. It shows what happened, when it happened, and which source supports each event.
- Where a document gives an approximate date, or none at all, the entry records that the date is uncertain rather than guessing at one.
- Source citation
- A source citation is a pointer from a statement in the report to the exact place in a supplied document that supports it, identifying the file and the page or passage.
- Citations are checked against the stored text of your documents before a finding is published, so a finding cannot be printed with a quotation that does not appear in the evidence.
- Evidence report
- An evidence report is a structured document that sets out the key facts, important dates, chronological timeline, conflicting accounts and open questions found in a set of supplied documents, with a source reference for each finding.
- Contradiction
- A contradiction is a pair of statements in the evidence that cannot both be accurate at the same time, for example one document saying installation is included and another saying it is excluded.
- A later document that simply replaces an earlier one, such as a revised price, is recorded as a change rather than a contradiction. Both accounts keep their own source references, and neither is declared true.
- Uncertainty
- An uncertainty is something the supplied documents do not settle, such as a missing reply, an undated note or an unexplained gap between events.
- Recording uncertainty explicitly is deliberate: it keeps gaps visible instead of allowing them to be filled by assumption.
- Document fingerprint (hash)
- A document fingerprint, also called a hash, is a short code calculated from a file's exact contents. If a single character changes, the code changes completely, so it can be used to tell whether a file is the same file.
- Fingerprints let a report stay checkable after your original uploads have been deleted, because the fingerprint identifies the file without storing it.
- Independent verification
- Independent verification means a third party can check, without relying on TraceFolio's word, that a report file is the exact file that was produced from the recorded set of evidence and processing details.
- It does not verify the truth of the underlying documents. See the verification page for what is and is not proved.
Questions about the report
What does a TraceFolio report actually contain?
A TraceFolio report contains an executive summary, key facts, people and organisations, important dates, a chronological timeline, contradictions between accounts, missing or uncertain information, source references for each finding, and an independent verification record.
Detailed and Extended reports add further analysis layers on top of that same core: claims and commitments, an evidence-support assessment, a source evidence map, and, on Extended reports, documented patterns and a register of unresolved issues.
How long is a TraceFolio report?
Length depends on how much evidence you supply and which tier you choose. A short Quick Report on a single incident is typically a handful of pages; an Extended report covering months of correspondence is considerably longer because the timeline, claim register and source list all grow with the evidence.
Are the findings traceable to my documents?
Yes. Every important finding carries a reference to the supplied file and the position within it, so a reader can check the statement against the original document rather than taking it on trust.
Does the report say who is right?
No. The report describes what the supplied documents say. Where two documents disagree, both accounts are recorded with their own source references rather than one being chosen as the truth. It does not decide liability and it is not legal advice.
What is a verified report?
A verified report is one where the finished PDF has been recorded with a cryptographic fingerprint, so anybody holding the file can confirm it is the exact artifact TraceFolio produced and that it has not been altered since.
Verification covers integrity and provenance of the report. It does not verify that the original documents were genuine or that every conclusion is correct.
Can I share the report with a solicitor, insurer or ombudsman?
Yes. The report is delivered as a self-contained PDF with its source list and verification details printed inside it, so a third party can read it and check the references without needing access to your TraceFolio account.
Which report tier should I choose?
Choose Quick for a single incident or a short exchange of letters and emails. Choose Detailed when obligations, deadlines or promises need pinning to a document. It is the right fit for most disputes and complaints. Choose Extended for a long-running matter with months of correspondence, several parties or recurring problems.
Is the report accepted as evidence?
TraceFolio produces a structured, source-cited account of the documents you supply; it does not certify admissibility. Whether any document is accepted is decided by the body considering it, whether that is a court, tribunal, insurer or ombudsman scheme, under its own rules.
Related reading
Create your evidence report
Upload emails, letters, screenshots and documents and receive this report as a verified, source-cited PDF, with every important finding tied to the evidence you supplied.